Circulars issued by Flag States

Antigua and Barbuda

Bahamas

INFORMATION BULLETIN

BNR Rev.06 The Bahamas National Requirments
BMA.B158 Rev.00 Carriage, Training and Certification of Electro-Technical Officer and or Electro-Technical Rating
BMA.B152 Rev.01 BMA Publications
BMA.B151 Rev.00 Safety Familiarization and Basic Training, Instruction and Certification
BMA.B138 Rev.02 Electronic Chart Display and Information System (ECDIS) Training Requirements
BMA.B137 Rev.01 Bahamas Online Registration Information System (BORIS): Seafarer Applications
BMA.B136 Rev.00 Enhanced Monitoring Programme
BMA.B129 Rev.01 STCW 2010 AMENDMENTS
BMA.B122 Rev.01 Policy, Practice and Procedures for Lay Up of a Bahamas Registered Vessel
BMA.B120 Rev.03 Action to be taken concerning Port State or Flag State Detention
BMA.B118 Rev.03 Security Training, Instruction and Certification
BMA.B111 Rev.05 Long Range Identification and Tracking of Ships (LRIT)
BMA.B101 Rev.05 Application of Mandatory and Non-Mandatory Requirements
BMA.B96 Rev.01 Maintaining Passenger Ships Watertight Doors Open During Navigation
BMA.B87 Rev.05 Safety of Survival Craft On-load Release Gear and Launching Appliances
BMA.B85 Rev.04 Port State Control Inspection Management
BMA.B72 Rev.01 Enhancing Lifeboat Safety during Abandon Ship Drills
BMA.B66 Rev.05 Bahamas Initial and Annual Inspections
BMA.B51 Rev.07 ECDIS, Nautical Charts and Publications
BMA.B23 Rev.05 International Safety Management (ISM) Code
BMA.B8 Rev.04 Applications for Exemptions, Extensions, and/or Equivalence to Internal Convention Requirements
BMA.B4 Rev.09 Incident Reporting Procedures

TECHNICAL ALERT

No.16-63 Bahamas approach to the IMO Guidance relating to Seafarers who hold certificates and documents that do not comply with the 2010 Amendments to the STCW Convention and Code from 01 January – 01 July 2017
No.16-61 Bahamas STCW Able Seafarer Certificate of Proficiency
No.16-46 Atmosphere testing instruments – SOLAS XI-1 Regulation 7
No.15-09 Sulphur Emission Control Areas (SECAs)
Form R104 Registration of Managing Owners-Version 1.5
Form T03 rev 01 Notification of Changes to

Bahrain

Belgium

Belize

Bermuda

Brunei Darussalam

Canada

Cayman Islands

Commonwealth of Dominica

Cook Islands

Cyprus

Denmark

Fiji

Georgia

Germany

ISM-Circulars
08-2014 Entering enclosed spaces
07-2014 Recovery of persons from the water
01-2013 Emergency planning on ships operating in offshore wind farms
03-2012 Maintenance according to ISM-Code 10.1
01-2012 Reports and analyses of non-conformities, accidents and hazardous occurrences
03-2011 Guidance on providing safe working conditions for securing of containers
02-2011 Procedures for training, including instructions related to disabled person and person with reduced mobility
01-2011 Internal safety audits in accordance with the ISM Code and interpretation of these requirements
07-2010 Prevention of pollution during transfer of oil cargo between oil tankers at sea, Resolution MEPC.186(59)
06-2010 New Inspection Regime of Port State Control within Paris MOU
05-2010 Recommendations for the safe operation of German flagged Special Purpose Ships and other ships in service as self elevating units in Offshore-operations
03-2010 Occupational Health and Safety Management / Risk Assessment
02-2010 Construction, Installation, Maintenance and Inspection/Survey of means of Embarkation and Disembarkation
06-2009 Emergency towing procedures on ships according to SOLAS Reg. II-1/3-4(MSC.256(84))
05-2009 Counting and registration of passengers on board according to SOLAS reg. III/27 and Directive 98/41/EC
04-2009 Port State Control (PSC)
01-2009 Reporting of Near Misses
01-2008 Guidance on ISM Code section 10.3 “Identification of Critical Equipment”
06-2007 ① Guidelines for the operational implementation of the ISM Code by companies (MSC-MEPC.7/Circ.5)
② Experience, qualifications and training for the role of designated person under the ISM Code (MSC-MEPC.7/Circ.6)
05-2007 Guidelines on safety during abandon ship drills using lifeboats
08-2006 Guidelines on the basic elements of a shipboard occupational health and safety programme
06-2006 Promoting and verifying continued familiarization of GMDSS operators on board ships (MSC.1/Circ.1208)

Gibraltar

Greece

Hong Kong

Declaration Forms

28 Dec.2012 the Company-as of 28 Dec.2012
28 Dec.2012 DPA-as of 28 Dec.2012
28 Dec.2012 CSO-as of 28 Dec.2012

Frequent Asked Questions (FAQs)

4 Aug. 2015 Updated Frequently Asked Questions(FAQ) on the Website of Marine Department

Circular Letter

29 Oct. 2015 Prevention of Pollution by Garbage (Cap 413-O: Merchant Shipping <Prevention of Pollution by Garbage) Regulation >
7 Aug. 2015 Concentrated Inspection Campaign on Crew Familiarization for Enclosed Space Entry Conducted from 1 September to 30 November 2015
4 Aug 2014 Types of Ships listed on the DOC
27 Dec 2013 International Safety Management (ISM) Code Transfer of Ship management of vessels
10 Oct. 2013 Duty to Report on Change of Ship Management
15 Jul 2013 Audit of ISM Activities Performed in Places other than the Company Address Registered in DOC
28 Jun 2013 Security and Quality Advisory No.34 Extension of Interim ISSC and SMC
23 Nov 2012 Updated Frequently Asked Questions(FAQ)
30 Aug 2012 Erratum to Circular letter dated 14 August 2012 Mandatory Carriage and Training Requirements for Electronic Chart Display and Information System (ECDIS)
14 Aug 2012 Mandatory Carriage and Training Requirements for Electronic Chart Display and Information System (ECDIS)
18 Jun 2012 Port State Control Inspections
20 Apr 2011 Some Frequently Asked Technical Information / Requirements for Hong Kong Registered Cargo Ships
25 Aug 2010 PSC Inspection on Hours of Work/Rest
7 Jan 2009 Electronic Nautical Publications Used on Board HK Registered Ships
25 Jul 2008 PSC Detainable Deficiency related to Seafarer's Certificates
29 Nov 2007 GMDSS Radio Installations Operation and Maintenance

Merchant Shipping Information Note

No.2/2017
Annex I
Transitional Arrangement for Implementing the 2010 Manila Amendments to the STCW Convention and Code

Annex I - ADVICE FOR PARTIES, ADMINISTRATIONS, PORT STATE CONTROL AUTHORITIES AND RECOGNIZED ORGANIZATIONS ON ACTION TO BE TAKEN IN CASES WHERE NOT ALL SEAFARERS CARRY CERTIFICATES AND ENDORSEMENTS MEETING THE 2010 MANILA AMENDMENTS TO THE STCW CONVENTION AND CODE FROM 1 JANUARY 2017
No.20/2016 Sampling of Fuel Oil for Determination of Compliance under Annex VI of the MARPOL 73/78
No.53/2015 Maintenance of Shipboard Passenger Lifts
No.57/2013,
Annex I & II
Port State Control

Annex I - Port State Inspection Check List
Annex II - Detainable Deficiencies (Examples) Frequently Found on Hong Kong Registered Ships during PSC inspections
No.34/2013
Annex II
Hong Kong requirements on certificates, documents and publications that are required or recommended to be carried on board including

Annex II - replacement for No.49/2011
No.82/2012 Electronic Chart Display and Information Systems (ECDIS)
No.6/2012 Issue of Bunker Certificates to Ships that are also Required to Hold a CLC Certificate
No.2/2012 Revised Recommendations for Entering Enclosed Spaces Aboard Ships
No.10/2011 Application for the issue of Hong Kong Licenses via Electronic Business System
No.30/2010 Safe Loading of ''iron-ore-fines'' cargo in bulk
No.36/2009 Contact Point After Office Hours.
No.34/2009 ISM Code
No.52/2007 IMO Circulars related to the Implementation of ISM Code

Merchant Shipping (Seafarers) (Medical Stores) Regulation Scales

Version date 30/06/1997

E-mail from Hong Kong Marine Department

July 4, 2016 Decisions on ISM Section

Ireland

Isle of Man

Jamaica

Kiribati

Liberia

Marine Operation Note

03/2017 STCW regulations regarding the availability of original certificates on board ships
01/2017 Advice on implementation of the 2010 Manila Amendments to the STCW Convention and Code
05/2016 Manila Amendments to the STCW Convention and Code
02/2015 Inclusion of Administration on Vessel advance Notice of Arrival for U.S. Ports
02/2014 Development of Plans and Procedures for the Recovery of Persons from the Water
01/2012 Inclusion of Administration on Vessel advance Notice of Arrivals for China
02/2011 Voyage Data Recorder, SVDR and Casualty Investigations

Other Circulars

ADM-007 Rev.6/12 Requirements on Carriage of Publications On Board Ships
INS-004 Rev.4/05 Operational/Safety Checklist for SOLAS 74/78 Requirements
INS-001 Rev.6/12 Safety Inspections of Liberian Ships
ISM-003 Rev.6/12 Harmonized ISM/ISPS Audits
ISM-001 Rev.6/12 ISM Code
MAN-004 Rev.6/12 Manning requirements for Mobile Offshore Units (MOUs)
MAN-001 Rev.6/12 Manning of Vessels and Principles of Watchkeeping
NAV-001 Rev.6/12 Safety of Navigation - Nautical Charts, Publications and Notices to Mariners
POL-009 Rev.7/12 Implementation of Revised Annex VI, Regulations for the Prevention of Air Pollution from Ships, of MARPOL
RLM-297 ISM Code Declarations
SAF-004 Lifeboat Casualties/Drills
SAF-003 Rev.012/15 Procedures for Entering Enclosed Spaces and Enclosed Space Entry and Rescue Drills
SAF-002 Prohibition of “Hot Work” in Tankers and Combination Carriers
Marine Advisory: 04/2015 Detentions Increasing in Australia

Luxembourge

Circular CAM 05/2014 SeaSafe© Program

Malaysia

Malta

Marshall Islands

Marine Notice

No.7-043-1 Rev.5/15 Means of Ship Embarkation/Disembarkation
No.7-042-1 Rev.11/13 Medical Care on board Ship and Ashore: Medical Chest, Recordkeeping and Responsibilities and Training for Medical Care
No.7-041-6 Rev.12/16 Nautical Chart and Publication Carriage and Electronic Chart Display and Information System (ECDIS) Requirements.
No.7-041-3 Rev.5/15 Pilot Transfer Arrangements
No.7-041-1 Rev.2/17 Entering Enclosed Spaces Aboard Ships - Safety Precautions
No.7-038-4 Rev.11/13 Principle of Watchkeeping
No.7-038-2 Rev.7/2017 Minimum Safe Manning Requirements for Vessels
No.5-034-5 Rev.8/17 Measures to Improve Compliance in United States Ports
No.5-034-3 Rev.8/06 Operational/Safty Checklist for SOLAS 74/78 Requiremnts
No.2-013-10 Rev.11/14 Implementation of MARPOL Annex I, Chapter 8 – Prevention of Pollution During Transfer of Oil Cargo Between Oil Tankers at Sea
No.2-013-5 Rev.8/13 MARPOL Annex V-Prevention of Garbage Pollution from Ships
No.2-011-52 Rev.12/16 International Code for Ships Operating in Polar Waters (Polar Code)
No.2-011-51 Rev.Mar/2017 International Code of Safety for Ships Using Gases or Other Low-Flashpoint Fuels (IGF Code)
No.2-011-49 Rev.8/16 Yacht “Mini-ISM”
No.2-011-47 Rev.5/15 Plans and Procedures to Recover Persons from the Water
No.2-011-40 Rev.3/15 Bridge Navigation Watch Alarm Systems
No.2-011-38 Rev.7/14 Material Safety Data Sheets (MSDS) for Ships Carrying Oil or Oil Fuel
No.2-011-29 Rev.2/09 The Role of Recognized Organizations (ROs) in Ensuring Compliance with IMO Mandatory Instruments and National Regulations
No.2-011-13 Rev.1/16 International Safety Management (ISM) Code
No.1-000-4 Rev.6/15 Maritime Administrator Policy, Goals and Measures Used toward the effective and efficient Implementation of Mandatory IMO Instruments in accordance with the Republic of the Marshall Islands Statement of Policy for Marshall Islands Maritime Program
No.1-000-3 Rev.Mar/2017 Requirements on Carriage of Publications On Board Ships

Marine Guideline

No.7-41-3 Rev.8/12 Guidelines for Voyage Planning.
No.6-36-2 Rev.7/15 Notification and Reporting of Marine Casualties, Marine Incidents, Occurrences and Offenses
No.5-34-2 10/06 Guidelines for Undergoing a Port State Control Inspecion
No.2-14-1 Rev.May/2017 Ballast Water Management
No.2-13-3 Rev.4/11 Oil Record Book Guidelines
No.2-11-2 Rev.10/06 Bulk Carriers – Guidelines on Early Assessment of Hull Damage

Marine Safety Advisory

No. 15-17 REQUIREMENTS TO MEET PROVISIONS OF THE INTERNATIONAL CONVENTION ON STANDARDS OF TRAINING, CERTIFICATION AND WATCHKEEPING (STCW) MANILA AMENDMENTS
No.26-16 Revised Application of Manila Amendments to STCW to Minimum Safe Manning Certificates
No.23-16 Revised Requirements to meet Provisions of STCW Manila Amendments
No.60-14 Lifeboat Engine Starting in Cold Weather
No.31-09 Information Regarding New SOLAS Regulation VI/5-1 - Material Safety Data Sheets (MSDS) When Carrying Oil or Oil Fuel

Netherlands

Norway

Oman

Palau

Panama

Circular

MMC No.354 Maritime Cyber Risk Management
MMC No.293 Endorsements and Panamanian Certificates
MMC No.285 Principles of Minimum Safe Manning
MMC No.235 2010 Manila Amendments to the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (1978 STCW Convention, as amended).
MMC No.218 Electronic Charts and Publications in regards to the Carriage Requirements and Crew Training on board Panama Flagged vessels
MMC No.215 Amendment to the Panama Oil Record Book / Emissions
MMC No.213 ISM Code Amendments
(incl. A GUIDE TO RISK ASSESSMENT IN SHIP OPERATIONS)
MMC No.201 Correction of Deficiencies found I ASI Inspections
MMC No.199 SEGUMAR E-mail Accounts
MMC No.193 Optional and Voluntary System for Electronic Books on board of Panamanian Flagged Vessels
MMC No.183 Procedures for the issuance of the Continuous Synopsis Record (CSR)
MMC No.176 ISM additional verifications and Declarations endorsement (ISM Code)
MMC No.172 Correction of Deficiencies found in PSC Inspections
MMC No.167 Crew Boat Requirements
MMC No.160 Qualification, training and experience of the Designated Person
MMC No.153 Crew Roll Logbook Endorsement
MMC No.107 Publications and Records required on vessels of 500 gross tonnage or above with International Registration in the Panamanian Registry
MMC No.071 Official Documents on Board Panamanian Flag Vessels and Standard Fees

Other Forms

  Application for ISM Declaration
MN-01/2017 MSC.1/Circ. 1560 - Advice for Parties, Administrations, Port State Control Authorities and Recognized Organizations on actions to be taken in cases where not all seafarers carry certificates and endorsements meeting the 2010 Manila Amendments to the STCW Convention and Code since January 1 2017

Philippines

Portugal (Madeira)

Qatar

Singapore

South Africa

Marine Notice

No. 38 of 2016
Extension of Validity of STCW Certificates

Sri Lanka

St. Kitts and Nevis

St. Vincent and the Grenadines

FSI

No FSI 004 Monitoring Rectifications of Deficiencies Reported during an Annual Flag State Inspection
No FSI 002 Rev.1 Flag State Inspections
No FSI 001 Rev.1 Annual Flag State Inspections

GEN

No.GEN 020 GUIDELINES FOR ST. VINCENT AND THE GRENADINES’ NON-PROPELLED SELF-ELEVATING PLATFORMS
No.GEN 006 Rev.5 Publications required on St. Vincent and the Grenadines Vessels
No.GEN 003 Rev.1 Lay-up and Re-commissioning Guidance
No.GEN 001 Rev.1 Application for an Exemption or Extension to an International Requirement

ISM

No.ISM 013 THE ISM CODE
No.ISM 010 Change of Company’s Name and/or Address
No.ISM 009 Internal Safety Audits in accordance with the ISM Code (ISM Code Clause 12.1)
No.ISM 008 Rev.1 Change of Flag and ISM and ISPS Codes Certification
No.ISM 002 Rev.1 TRANSFER OF ISM AND ISPS CODES CERTIFICATION

PSC

No.PSC 033 Rev.4 Guidelines related to the Paris Memorandum of Understanding (Paris MOU)
No.PSC 032 Actions to be taken in view of PSC Inspections
No.PSC 022 Alleged Contravention / Violation of the Discharge Provision of Annex I to MARPOL 73/78 – ART 6.4

No.PSC 018 Rev.2

Instructions to RO to enhance Flag State Control
No.PSC 016 Unavailability of STCW Endorsement
No.PSC 001 Rev.3 Surveys upon detention by PSC

SOL

No.SOL 066 GUIDANCE ON THE USE OF THE UN/LOCODE IN THE DESTINATION FIELD IN AIS MESSAGES
No.SOL 059 Emergency Training and Drills
No.SOL 052 Revised Recommendations for Entering Enclosed Spaces on board Ships
No.SOL 049 VDR / S-VDR and Casualty Investigations SOLAS Regulation V/20 and MSC/Circ.1024
No.SOL 045 Revised ISM Code 2010 – Requirements as from 1st July 2010 – Emphasis on the Risk Assessment Process
No.SOL 029 Rev.1 Minimum Safe Manning Certificate
No.SOL 008 Digital Publications and Back-up Arrangements
No.SOL 007 Rev.4 Electronic Chart Display and Information and Back-up Arrangements

STCW

No.STCW 007 TRAINING AND CERTIFICATION REQUIREMENTS FOR SEAFARERS SAILING ON SHIPS SUBJECT TO THE INTERNATIONAL CODE OF SAFETY FOR SHIPS USING GASES OR OTHER LOW-FLASHPOINT FUELS (IGF) CODE
No.STCW 006 IMPLEMENTATION OF THE 2010 (MANILA) AMENDMENTS TO THE STCW CONVENTION INCLUDING CHANGES TO THE MINIMUM SAFE MANNING DOCUMENT
No.STCW 004 Guidelines concerning the Implementation of 2010 Amendments (Manila Amendments) of the International Convention on STCW
No.STCW 003 Guidelines for Keeping a Safe Watch on Board

Other

No.REG 001 Rev1 Additional procedure for registration and change of Flag surveys
No.POL 018 Guidelines on Application of MARPOL Annex VI Regulation 18 in Emission Control Areas (ECAs)
Circular No.17 (GMDSS) Radio Log Books
  Application Form for Interim SMC Extension

Thailand

Turkey

Regulations Regulations on Implementation of ISM Code
B.02.1.DNM-0.06.
13.01-117.06-2034
Training of Staffs
B.02.1.DNM/0.06.
13.01./118-04/11287
Detention of Turkish Flag Vessels
B.02.1.DNM/0.06.
13.01/105.01.01/6195
Flag State Inspections
B.02.1.DNM/0.06.
02.02/117-04/1639
ISM Code - DPA criteria
80368960-105.02.04-E.311 TO THE PLACES OF DISTRIBUTION
Original & Free tlanslation ver.
80368960-105.02.01/E.58089,
Dated 27/08/2015
Awareness of Personnel Entering Enclosed Spaces
80368960-010.06/8513 IMPLEMENTATION INSTRUCTIONS 2013/194
Turkish original ver.
English translation ver.
80368960-105.02.01-E.98361 STCW Requirements in Port State Controls
80368960-105.02.04-E.3112 Actions to be taken for the ships being detained
80368960-105.02.01-E.29706 Paris MoU Inspections

Tuvalu

Marine Circular

MC-6/2016/1 CONSIDERATION FOR CERTIFICATES & ENDORSEMENTS NOT MEETING 2010 MANILA AMENDMENTS FROM 1 JANUARY 2017
MC-4/2016/1 CHANGES TO THE MINIMUM SAFE MANNING CERTIFICATE
MC-3/2015/1 Electronic Provisional Certificates of Endorsement
MC-1/2015/1 Emergency Position Indicating Radio Beacons (EPIRBs)
MC-1/2014/1 Revision of Minimum Safe Manning Certificate
MC-8/2013/1 Procedures for Lay Up
MC-6/2013/1 Reporting of Inadequate MARPOL Port Reception Facilities
MC-4/2013/1 Monitoring and Control of Oil Discharge
MC-15/2012/1 Record Keeping and Reporting Requirements for MARPOL
MC-11/2012/1 Requirements for Minimum Hours of Rest
MC-14/2011/1 International Maritime Dangerous Goods Code & Medical Oxygen Cylinder Requirements
MC-13/2011/1 Electronic logbook Systems
MC-12/2011/1 GMDSS Radio Logbooks
MC-11/2011/1 Simulated Launching Guidelines for Free-Fall Lifeboats
MC-9/2011/1 Guidance on Statutory Certificates
MC-7/2011/1 Maintenance & Testing Requirements of Fire-Fighting Systems
MC-5/2011/12/2 STANDARDS OF TRAINING, CERTIFICATION AND WATCHKEEPING FOR SEAFARERS
MC-1/2011/1 Requirements on Carriage of Publications on board Tuvalu ships
MC-6/2010/13/3 Mandatory Requirements for ECDIS & BNWAS under SOLAS
MC-1/2010/12/2 Revision of MARPOL Annex VI and the NOx Technical Code
MC-1/2009/10/12/3 Failure to Comply with STCW I/10 with Regards to Crew Endorsements
MC-2/2007/12/2 Medical Care on board Tuvalu Ships and Ashore
MC-1/2007/1 Drawings to be Maintained onboard Ship & Ashore
MC-9/2005/1 Authority of RO on Port State / Flag State Detentions
MC-8/2005/12/2a Flag State Inspection
MC-2/2005/12/2 International Safety Management (ISM) Code

UAE

United Kingdom

Marine Guidance Notes

MGN 568(M) Surveys - Alternative Compliance Scheme
MGN 567(M) Life-Saving Appliances - Marine Evacuation Systems, Survival Craft and Launching Appliances - Risk Mitigation for Single Point of Failure
MGN 565(M) Standards of Training, Certification and Watchkeeping Convention, 1978 as amended Manila Amendments: Medical Certification, Hours of Work and Alcohol Limits
MGN 561(M) Surveys – Enhanced Authorisation Scheme
MGN 558(M) Life-Saving Appliances - Marine Evacuation Systems (MES) - Servicing and Deployments.
MGN 505(M) HUMAN ELEMENT GUIDANCE - PART 1 Fatigue and Fitness For Duty: Statutory Duties,Causes Of Fatigue And Guidance On Good Practice
MGN 497(M+F) Dangerous Goods – including Chemicals and other Materials – Storage and Use on Board Ship
MGN 464(M+F) Life Saving Appliances:- Lifeboats & Rescue boats -Weight Increase from Water Ingress
MGN 463(M) Life Saving Appliances :- Marine Evacuation Systems (MES) - Servicing and Deployment Guidelines

Marine Information Notes

MIN 530(M) Changes to MCA education and training requirements for obtaining a UK Certificate of Competency.
MIN 503(M) Training for ECDIS as Primary Means of Navigation

Merchant Shipping Notice

MSN 1861(M) Training & Certification Guidance: UK Procedure for the Revalidation of Certificates of Competency and Tanker Endorsement
MSN 1860(M) Training & Certification Guidance: UK Requirements For Electro-technical Officers
MSN 1768(M+F) Ship's Medical Stores

Surveyor Advice Note

SAN 80 Rev.1 Carriage of atmosphere testing equipment for entry into enclosed spaces

USA

Vanuatu