Circulars issued by Flag States

Antigua and Barbuda

BahamasUPDATE!

INFORMATION BULLETIN

BMA.B4 Rev.09 Incident Reporting Procedures
BMA.B8 Rev.04 Applications for Exemptions, Extensions, and/or Equivalence to Internal Convention Requirements
BMA.B23 Rev.05 International Safety Management (ISM) Code
BMA.B51 Rev.07 ECDIS, Nautical Charts and Publications
BMA.B66 Rev.05 Bahamas Initial and Annual Inspections
BMA.B72 Rev.01 Enhancing Lifeboat Safety during Abandon Ship Drills
BMA.B85 Rev.04 Port State Control Inspection Management
BMA.B87 Rev.05 Safety of Survival Craft On-load Release Gear and Launching Appliances
BMA.B96 Rev.01 Maintaining Passenger Ships Watertight Doors Open During Navigation
BMA.B101 Rev.05 Application of Mandatory and Non-Mandatory Requirements
BMA.B111 Rev.05 Long Range Identification and Tracking of Ships (LRIT)
BMA.B118 Rev.03 Security Training, Instruction and Certification
BMA.B120 Rev.03 Action to be taken concerning Port State or Flag State Detention
BMA.B122 Rev.01 Policy, Practice and Procedures for Lay Up of a Bahamas Registered Vessel
BMA.B136 Rev.00 Enhanced Monitoring Programme
BMA.B137 Rev.01 Bahamas Online Registration Information System (BORIS): Seafarer Applications
BMA.B138 Rev.02 Electronic Chart Display and Information System (ECDIS) Training Requirements
BMA.B151 Rev.00 Safety Familiarization and Basic Training, Instruction and Certification
BMA.B152 Rev.01 BMA Publications
BMA.B158 Rev.00 Carriage, Training and Certification of Electro-Technical Officer and or Electro-Technical Rating
BNR Rev.06 The Bahamas National Requirments

TECHNICAL ALERT

Technical Alert No.15-09 Sulphur Emission Control Areas (SECAs)
Technical Alert No.16-46 Atmosphere testing instruments – SOLAS XI-1 Regulation 7
Technical Alert No.16-61 Bahamas STCW Able Seafarer Certificate of Proficiency
Technical Alert No.16-63 Bahamas approach to the IMO Guidance relating to Seafarers who hold certificates and documents that do not comply with the 2010 Amendments to the STCW Convention and Code from 01 January – 01 July 2017NEW
Form R104 Registration of Managing Owners-Version 1.5
Form T03 rev 01 Notification of Changes to

Belgium

Circular 2005/003/1.3 ISM - Flagstate procedures
Circular 2008/002/2.7 Notification of incidents to the flagstate
Circular 2010/003/1.1 ISM - Flagstate procedures
Circular 2010/005/2.0 ISM and ISPS - Flagstate procedures
Circular 2011/001 Minimum Safe Manning
Circular 2016/001 Electronic and digital nautical publications
BMI/Version 2.14 Summary of valid circulars BMI

BelizeUPDATE!

BermudaUPDATE!

Canada

Cayman Islands

Cook Islands

CyprusUPDATE!

Denmark

Fiji

Georgia

Germany

ISM-Circulars
06-2006 Promoting and verifying continued familiarization of GMDSS operators on board ships (MSC.1/Circ.1208)
08-2006 Guidelines on the basic elements of a shipboard occupational health and safety programme
05-2007 Guidelines on safety during abandon ship drills using lifeboats
06-2007 ① Guidelines for the operational implementation of the ISM Code by companies (MSC-MEPC.7/Circ.5)
② Experience, qualifications and training for the role of designated person under the ISM Code (MSC-MEPC.7/Circ.6)
01-2008 Guidance on ISM Code section 10.3 “Identification of Critical Equipment”
01-2009 Reporting of Near Misses
04-2009 Port State Control (PSC)
05-2009 Counting and registration of passengers on board according to SOLAS reg. III/27 and Directive 98/41/EC
06-2009 Emergency towing procedures on ships according to SOLAS Reg. II-1/3-4(MSC.256(84))
02-2010 Construction, Installation, Maintenance and Inspection/Survey of means of Embarkation and Disembarkation
03-2010 Occupational Health and Safety Management / Risk Assessment
05-2010 Recommendations for the safe operation of German flagged Special Purpose Ships and other ships in service as self elevating units in Offshore-operations
06-2010 New Inspection Regime of Port State Control within Paris MOU
07-2010 Prevention of pollution during transfer of oil cargo between oil tankers at sea, Resolution MEPC.186(59)
01-2011 Internal safety audits in accordance with the ISM Code and interpretation of these requirements
02-2011 Procedures for training, including instructions related to disabled person and person with reduced mobility
03-2011 Guidance on providing safe working conditions for securing of containers
01-2012 Reports and analyses of non-conformities, accidents and hazardous occurrences
03-2012 Maintenance according to ISM-Code 10.1
01-2013 Emergency planning on ships operating in offshore wind farms
07-2014 Recovery of persons from the water
08-2014 Entering enclosed spaces

Gibraltar

Greece

Hong KongUPDATE!

Declaration Forms

28 Dec.2012 the Company-as of 28 Dec.2012
28 Dec.2012 DPA-as of 28 Dec.2012
28 Dec.2012 CSO-as of 28 Dec.2012

Frequent Asked Questions (FAQs)

4 Aug. 2015 Updated Frequently Asked Questions(FAQ) on the Website of Marine Department

Circular Letter

29 Nov 2007 GMDSS Radio Installations Operation and Maintenance
25 Jul 2008 PSC Detainable Deficiency related to Seafarer's Certificates
7 Jan 2009 Electronic Nautical Publications Used on Board HK Registered Ships
25 Aug 2010 PSC Inspection on Hours of Work/Rest
20 Apr 2011 Some Frequently Asked Technical Information / Requirements for Hong Kong Registered Cargo Ships
18 Jun 2012 Port State Control Inspections
14 Aug 2012 Mandatory Carriage and Training Requirements for Electronic Chart Display and Information System (ECDIS)
30 Aug 2012 Erratum to Circular letter dated 14 August 2012 Mandatory Carriage and Training Requirements for Electronic Chart Display and Information System (ECDIS)
17 Oct 2012 Quality Assurance System Guidance Notes for Recognized Organization
23 Nov 2012 Updated Frequently Asked Questions(FAQ)
28 Jun 2013 Security and Quality Advisory No.34 Extension of Interim ISSC and SMC
15 Jul 2013 Audit of ISM Activities Performed in Places other than the Company Address Registered in DOC
10 Oct. 2013 Duty to Report on Change of Ship Management
27 Dec 2013 International Safety Management (ISM) Code Transfer of Ship management of vessels
4 Aug 2014 Types of Ships listed on the DOC
7 Aug. 2015 Concentrated Inspection Campaign on Crew Familiarization for Enclosed Space Entry Conducted from 1 September to 30 November 2015
29 Oct. 2015 Prevention of Pollution by Garbage (Cap 413-O: Merchant Shipping <Prevention of Pollution by Garbage) Regulation >

Merchant Shipping Information Note

No.52/2007 IMO Circulars related to the Implementation of ISM Code
No.34/2009 ISM Code
No.36/2009 Contact Point After Office Hours.
No.30/2010 Safe Loading of ''iron-ore-fines'' cargo in bulk
No.10/2011 Application for the issue of Hong Kong Licenses via Electronic Business System
No.34/2013 &
Annex II
Hong Kong requirements on certificates, documents and publications that are required or recommended to be carried on board including

Annex II - replacement for No.49/2011
No.2/2012 Revised Recommendations for Entering Enclosed Spaces Aboard Ships
No.6/2012 Issue of Bunker Certificates to Ships that are also Required to Hold a CLC Certificate
No.82/2012 Electronic Chart Display and Information Systems (ECDIS)
No.57/2013,
Annex I & II
Port State Control

Annex I - Port State Inspection Check List
Annex II - Detainable Deficiencies (Examples) Frequently Found on Hong Kong Registered Ships during PSC inspections
No.53/2015 Maintenance of Shipboard Passenger Lifts
No.20/2016 Sampling of Fuel Oil for Determination of Compliance under Annex VI of the MARPOL 73/78
No.2/2017 &
Annex I
Transitional Arrangement for Implementing the 2010 Manila Amendments to the STCW Convention and CodeNEW

Annex I - ADVICE FOR PARTIES, ADMINISTRATIONS, PORT STATE CONTROL AUTHORITIES AND RECOGNIZED ORGANIZATIONS ON ACTION TO BE TAKEN IN CASES WHERE NOT ALL SEAFARERS CARRY CERTIFICATES AND ENDORSEMENTS MEETING THE 2010 MANILA AMENDMENTS TO THE STCW CONVENTION AND CODE FROM 1 JANUARY 2017NEW

Merchant Shipping (Seafarers) (Medical Stores) Regulation Scales

Version date 30/06/1997

E-mail from Hong Kong Marine Department

July 4, 2016 Decisions on ISM Section

Ireland

Isle of Man

Jamaica

Kiribati

LiberiaUPDATE!

ADM-007 Rev.6/12 Requirements on Carriage of Publications On Board Ships
INS-001 Rev.6/12 Safety Inspections of Liberian Ships
INS-004 Rev.4/05 Operational/Safety Checklist for SOLAS 74/78 Requirements
ISM-001 Rev.6/12 ISM Code
ISM-003 Rev.6/12 Harmonized ISM/ISPS Audits
MAN-001 Rev.6/12 Manning of Vessels and Principles of Watchkeeping
MAN-004 Rev.6/12 Manning requirements for Mobile Offshore Units (MOUs)
NAV-001 Rev.6/12 Safety of Navigation - Nautical Charts, Publications and Notices to Mariners
POL-009 Rev.7/12 Implementation of Revised Annex VI, Regulations for the Prevention of Air Pollution from Ships, of MARPOL
RLM-297 ISM Code Declarations
SAF-002 Prohibition of “Hot Work” in Tankers and Combination Carriers
SAF-003 Rev.012/15 Procedures for Entering Enclosed Spaces and Enclosed Space Entry and Rescue Drills
SAF-004 Lifeboat Casualties/Drills
Marine Advisory: 04/2015 Detentions Increasing in Australia
Marine Operation Note:02/2011 Voyage Data Recorder, SVDR and Casualty Investigations
Marine Operation Note:01/2012 Inclusion of Administration on Vessel advance Notice of Arrivals for China
Marine Operation Note:02/2014 Development of Plans and Procedures for the Recovery of Persons from the Water
Marine Operation Note:02/2015 Inclusion of Administration on Vessel advance Notice of Arrival for U.S. Ports
Marine Operation Note:05/2016 Manila Amendments to the STCW Convention and Code
Marine Operation Note:01/2017 Advice on implementation of the 2010 Manila Amendments to the STCW Convention and CodeNEW

Luxembourge

Circular CAM 05/2014 SeaSafe© Program

Malaysia

Malta

Marshall Islands

Maritime Notice

Marine Notice No.1-000-3 Rev.11/16 Requirements on Carriage of Publications On Board Ships
Marine Notice No.1-000-4 Rev.6/15 Maritime Administrator Policy, Goals and Measures Used toward the effective and efficient Implementation of Mandatory IMO Instruments in accordance with the Republic of the Marshall Islands Statement of Policy for Marshall Islands Maritime Program
Marine Notice No.2-011-13 Rev.1/16 International Safety Management (ISM) Code
Marine Notice No.2-011-29 Rev.2/09 The Role of Recognized Organizations (ROs) in Ensuring Compliance with IMO Mandatory Instruments and National Regulations
Marine Notice No.2-011-38 Rev.7/14 Material Safety Data Sheets (MSDS) for Ships Carrying Oil or Oil Fuel
Marine Notice No.2-011-40 Rev.3/15 Bridge Navigation Watch Alarm Systems
Marine Notice No.2-011-47 Rev.5/15 Plans and Procedures to Recover Persons from the Water
Marine Notice No.2-011-49 Rev.8/16 Yacht “Mini-ISM”
Marine Notice No.2-011-51 Rev.11/16 International Code of Safety for Ships Using Gases or Other Low-Flashpoint Fuels (IGF Code)
Marine Notice No.2-013-5 Rev.8/13 MARPOL Annex V-Prevention of Garbage Pollution from Ships
Marine Notice No.2-013-10 Rev.11/14 Implementation of MARPOL Annex I, Chapter 8 – Prevention of Pollution During Transfer of Oil Cargo Between Oil Tankers at Sea
Marine Notice No.5-034-3 Rev.8/06 Operational/Safty Checklist for SOLAS 74/78 Requiremnts
Marine Notice No.5-034-5 Rev.7/15 Measures to Improve Compliance of Republic of the Marshall Islands Flagged Vessels in United States Ports
Marine Notice No.7-038-2 Rev.10/15 Minimum Safe Manning Requirements for Vessels
Marine Notice No.7-038-4 Rev.11/13 Principle of Watchkeeping
Marine Notice No.7-041-1 Rev.2/16 Entering Enclosed Spaces Aboard Ships - Safety Precautions
Marine Notice No.7-041-3 Rev.5/15 Pilot Transfer Arrangements
Marine Notice No.7-041-6 Rev.1/16 Nautical Chart and Publication Carriage and Electronic Chart Display and Information System (ECDIS) Requirements.
Marine Notice No.7-042-1 Rev.11/13 Medical Care on board Ship and Ashore: Medical Chest, Recordkeeping and Responsibilities and Training for Medical Care
Marine Notice No.7-043-1 Rev.5/15 Means of Ship Embarkation/Disembarkation

Maritime Guideline

Marine Guideline No.1-109-1 Rev.5/13 Electronic Documents and Certificates
Marine Guideline No.2-11-2 Rev.10/06 Bulk Carriers – Guidelines on Early Assessment of Hull Damage
Marine Guideline No.2-13-3 Rev.4/11 Oil Record Book Guidelines
Marine Guideline No.5-34-2 10/06 Guidelines for Undergoing a Port State Control Inspecion
Marine Guideline No.6-36-2 Rev.7/15 Notification and Reporting of Marine Casualties, Marine Incidents, Occurrences and Offenses
Marine Guideline No.7-41-3 Rev.8/12 Guidelines for Voyage Planning.

Marine Safety Advisory

Marine Safety Advisory No.31-09 Information Regarding New SOLAS Regulation VI/5-1 - Material Safety Data Sheets (MSDS) When Carrying Oil or Oil Fuel
Marine Safety Advisory No.60-14 Lifeboat Engine Starting in Cold Weather
Marine Safety Advisory No.23-16 Revised Requirements to meet Provisions of STCW Manila Amendments
Marine Safety Advisory No.26-16 Revised Application of Manila Amendments to STCW to Minimum Safe Manning Certificates

Netherlands

Norway

Palau

PanamaUPDATE!

  Application for ISM Declaration
MMC No.071 Official Documents on Board Panamanian Flag Vessels and Standard Fees
MMC No.107 Publications and Records required on vessels of 500 gross tonnage or above with International Registration in the Panamanian Registry
MMC No.153 Crew Roll Logbook Endorsement
MMC No.160 Qualification, training and experience of the Designated Person
MMC No.167 Crew Boat Requirements
MMC No.172 Correction of Deficiencies found in PSC Inspections
MMC No.176 ISM additional verifications and Declarations endorsement (ISM Code)
MMC No.183 Procedures for the issuance of the Continuous Synopsis Record (CSR)
MMC No.193 Optional and Voluntary System for Electronic Books on board of Panamanian Flagged Vessels
MMC No.199 SEGUMAR E-mail Accounts
MMC No.201 Correction of Deficiencies found in ASI Inspections
MMC No.213 ISM Code Amendments
(incl. A GUIDE TO RISK ASSESSMENT IN SHIP OPERATIONS)
MMC No.215 Amendment to the Panama Oil Record Book / Emissions
MMC No.218 Electronic Charts and Publications in regards to the Carriage Requirements and Crew Training on board Panama Flagged vessels
MMC No.285 Principles of Minimum Safe Manning
MMC No.293 Endorsements and Panamanian Certificates
MN-01/2017 MSC.1/Circ. 1560 - Advice for Parties, Administrations, Port State Control Authorities and Recognized Organizations on actions to be taken in cases where not all seafarers carry certificates and endorsements meeting the 2010 Manila Amendments to the STCW Convention and Code since January 1 2017NEW

Philippines

Portugal (Madeira)

SingaporeUPDATE!

South AfricaNEW

Marine Notice

No. 38 of 2016
Extension of Validity of STCW Certificates

Sri Lanka

St. Kitts and Nevis

St. Vincent and the GrenadinesUPDATE!

Circular No FSI 001 Rev.1 Annual Flag State Inspections
Circular No. FSI 002 Rev.1 Flag State Inspections
Circular No FSI 004 Monitoring Rectifications of Deficiencies Reported during an Annual Flag State Inspection
Circular No.GEN 001 Rev.1 Application for an Exemption or Extension to an International Requirement
Circular No.GEN 003 Rev.1 Lay-up and Re-commissioning Guidance
Circular No.GEN 006 Rev.5 Publications required on St. Vincent and the Grenadines Vessels
Circular No.GEN 020 GUIDELINES FOR ST. VINCENT AND THE GRENADINES’ NON-PROPELLED SELF-ELEVATING PLATFORMS
Circular No.ISM 008 Rev.1 Change of Flag and ISM and ISPS Codes Certification
Circular No.ISM 009 Internal Safety Audits in accordance with the ISM Code (ISM Code Clause 12.1)
Circular No.ISM 010 Change of Company’s Name and/or Address
Circular No. POL 018 Guidelines on Application of MARPOL Annex VI Regulation 18 in Emission Control Areas (ECAs)
Circular No.PSC 001 Rev.3 Surveys upon detention by PSC
Circular No.PSC 016 Unavailability of STCW Endorsement

Circular No.PSC 018 Rev.1

Instructions to RO to enhance Flag State Control
Circular No.PSC 022 Alleged Contravention / Violation of the Discharge Provision of Annex I to MARPOL 73/78 – ART 6.4
Circular No.PSC 032 Actions to be taken in view of PSC Inspections
Circular No.REG 001 Rev1 Additional procedure for registration and change of Flag surveys
Circular No.SOL 007 Rev.4 Electronic Chart Display and Information and Back-up Arrangements
Circular No.SOL 008 Digital Publications and Back-up Arrangements
Circular No.SOL 029 Rev.1 Minimum Safe Manning Certificate
Circular No.SOL 045 Revised ISM Code 2010 – Requirements as from 1st July 2010 – Emphasis on the Risk Assessment Process
Circular No.SOL 049 VDR / S-VDR and Casualty Investigations SOLAS Regulation V/20 and MSC/Circ.1024
Circular No.SOL 052 Revised Recommendations for Entering Enclosed Spaces on board Ships
Circular No.SOL 059 Emergency Training and Drills
Circular No.STCW003 Guidelines for Keeping a Safe Watch on Board
Circular No.STCW004 Guidelines concerning the Implementation of 2010 Amendments (Manila Amendments) of the International Convention on STCW
Circular No.STCW006 IMPLEMENTATION OF THE 2010 (MANILA) AMENDMENTS TO THE STCW CONVENTION INCLUDING CHANGES TO THE MINIMUM SAFE MANNING DOCUMENTNEW
Circular No.17 (GMDSS) Radio Log Books
  Application Form for Interim SMC Extension

Thailand

TurkeyUPDATE!

Regulations Regulations on Implementation of ISM Code
B.02.1.DNM-0.06.
13.01-117.06-2034
Training of Staffs
B.02.1.DNM/0.06.
13.01./118-04/11287
Detention of Turkish Flag Vessels
B.02.1.DNM/0.06.
13.01/105.01.01/6195
Flag State Inspections
B.02.1.DNM/0.06.
02.02/117-04/1639
ISM Code - DPA criteria
80368960-105.02.01/E.58089,
Dated 27/08/2015
Awareness of Personnel Entering Enclosed Spaces
80368960-010.06/8513 IMPLEMENTATION INSTRUCTIONS 2013/194
Turkish original ver.
English translation ver.
80368960-105.02.01-E.98361 STCW Requirements in Port State ControlsNEW

TuvaluUPDATE!

Marine Circular
MC-1/2007/1 Drawings to be Maintained onboard Ship & Ashore
MC-1/2009/10/12/3 Failure to Comply with STCW I/10 with Regards to Crew Endorsements
MC-1/2010/12/2 Revision of MARPOL Annex VI and the NOx Technical Code
MC-1/2011/1 Requirements on Carriage of Publications on board Tuvalu ships
MC-1/2014/1 Revision of Minimum Safe Manning Certificate
MC-1/2015/1 Emergency Position Indicating Radio Beacons (EPIRBs)
MC-2/2005/12/2 International Safety Management (ISM) Code
MC-2/2007/12/2 Medical Care on board Tuvalu Ships and Ashore
MC-3/2015/1 Electronic Provisional Certificates of Endorsement
MC-4/2013/1 Monitoring and Control of Oil Discharge
MC-4/2016/1 CHANGES TO THE MINIMUM SAFE MANNING CERTIFICATE
MC-5/2011/12/2 STANDARDS OF TRAINING, CERTIFICATION AND WATCHKEEPING FOR SEAFARERS
MC-6/2010/13/3 Mandatory Requirements for ECDIS & BNWAS under SOLAS
MC-6/2016/1 CONSIDERATION FOR CERTIFICATES & ENDORSEMENTS NOT MEETING 2010 MANILA AMENDMENTS FROM 1 JANUARY 2017NEW
MC-6/2013/1 Reporting of Inadequate MARPOL Port Reception Facilities
MC-7/2011/1 Maintenance & Testing Requirements of Fire-Fighting Systems
MC-8/2005/12/2a Flag State Inspection
MC-8/2013/1 Procedures for Lay Up
MC-9/2005/1 Authority of RO on Port State / Flag State Detentions
MC-9/2011/1 Guidance on Statutory Certificates
MC-11/2011/1 Simulated Launching Guidelines for Free-Fall Lifeboats
MC-11/2012/1 Requirements for Minimum Hours of Rest
MC-12/2011/1 GMDSS Radio Logbooks
MC-13/2011/1 Electronic logbook Systems
MC-14/2011/1 International Maritime Dangerous Goods Code & Medical Oxygen Cylinder Requirements
MC-15/2012/1 Record Keeping and Reporting Requirements for MARPOL

UAE

United Kingdom

USA

Vanuatu